It is recommended that students be familiar with the rules and regulations that govern students at UCI as outlined in the UCI General Catalogue
And additional policies including:
Non-Discrimination Policy Statements, Americans with Disabilities Act, and Jeanne Clery Act.
Every student should be familiar with the UCI Academic Senate Policies on Academic Honesty. This text is also duplicated in the appendix of the UCI General Catalogue. The policies outlined for the campus also apply within the Bren School.
(And if you are not familiar with UCI’s Code of Student Conduct, which is another aspect of academic integrity, we would encourage you to also take the time to explore the website of the Office of Student Conduct!)
Please access the catalogue for the full reference
Students’ academic status is reviewed on a quarterly basis. Academic standing is determined by GPA and degree progress. To be in good standing, the student must:
» Academic Probation
Students are on academic probation if:
The ICS Undergraduate Student Affairs Office will notify students of their academic probation status via their UCI email account. The email will include requirements and an academic probation contract which will outline specific conditions that must be met in order to return to good academic standing.
It is the student’s responsibility to:
Failure to meet the steps outlined in the academic probation email will result in either an administrative hold on the student’s record or academic disqualification.
Students are encouraged to contact their academic counselor soon after receiving the academic probation notification to ensure their upcoming course load is reasonable and learn about helpful campus resources.
Students on academic probation are subject to academic disqualification. Please note that being subject to disqualification is NOT the same as being formally disqualified.
»Academic Disqualification
Academic disqualification will result if the student is on two consecutive quarters of academic probation.
Prior to formal disqualification, students are given the opportunity to appeal.
» Submitting an Academic Disqualification Appeal
The appeal should explain any unusual or extenuating circumstances that may have contributed to the student’s academic difficulties (i.e. health issues, family responsibilities, situations outside of student’s control, difficulty understanding course material, time management, etc.). The student should also explain their plans and actions for effectively addressing these circumstances in order to return to good academic standing. Essentially, the appeal is a student’s opportunity to advocate for themselves and to explain why a reconsideration should be granted.
The Associate Dean will carefully review the student’s appeal, transcript and academic file with the academic counselors before making a final decision. The Associate Dean for Student Affairs is the chief academic officer for the Bren School of ICS, and their decisions regarding disqualification appeals are final.
Appeal decisions will be sent to students within 2-3 weeks after the appeal submission deadline.
Note: Many students ask what are the chances of having their appeal granted. A determination cannot be made until the Associate Dean completes the holistic review.
If the appeal is granted, the student will be held to an academic contract that outlines the expectations and timeframe for returning to good academic standing.
If the appeal is denied, the student will be formally disqualified from the major, the School of ICS, and UC Irvine.
» Disqualification
If a student is formally disqualified, they may not register for courses or use university services after the effective date stated on the student’s official transcript.
It is recommended that the student see an academic counselor to learn about the readmission process and policy.
» Readmission
If a student has been formally disqualified, the student is encouraged to make an appointment to speak with an academic counselor to learn about the readmission policy and to strategize future plans and goals. Please visit the Withdrawal and Readmission section for additional information.
If the student is readmitted to ICS after being academically disqualified, the student must earn a 2.0 term GPA and Cs or higher in each course for the first quarter of return. Failure to meet these terms may result in academic probation.
Students who are planning to withdraw from the University are encouraged to seek advice from an academic counselor to discuss the withdrawal and readmission process.
» Withdrawing from UCI
If the decision to withdraw is made before tuition and fees for the next quarter are paid, a withdrawal form is not necessary, although recommended.
If the decision to withdraw is made after tuition and fees for an academic quarter are paid, a Withdrawal form is required. The form can be found on your Student Access>Applications>Withdrawal. An appointment with an ICS academic counselor is required prior to the form being processed.
Approval must go through ICS UG SAO prior to receiving approval from the Office of the Registrar.
Information on the schedule of refunds can be found on the University Registrar website.
» Readmitting to UCI
Readmission to UCI and the Bren School of ICS is NOT automatic. These policies only apply to students who withdrew as a student under the School of ICS. Non ICS students should follow the change of major policies. There are different policies and processes for readmission based on the student’s reasons for and time of withdrawal.
If a student is seeking to readmit after voluntary withdrawal from UCI while in good standing, readmission will be granted if the student re-enrolls within one year. After more than one year, it will be considered on a case by case basis. The Associate Dean for Student Affairs will make the decision to readmit a student based on additional documentation, including the following:
A readmitted student who has not been enrolled at UCI for three or more consecutive quarters must adhere to the graduation requirements in effect for the quarter in which the student is readmitted, OR those subsequently established.
Students should initiate readmission by emailing us at ucounsel@uci.edu by the readmission deadline posted on the Office of the Registrar’s page.
There are additional readmission requirements if a student withdrew while on academic probation or after academic disqualification:
For Readmission After Academic Disqualification (see below)
For Readmission After Voluntary Withdrawal from UCI While on Academic Probation (see below)
Readmission may be possible for ICS students who have been academically disqualified. Please check with the ICS Undergraduate Student Affairs Office to see if you are eligible for consideration. If readmission is an available option for you, it is highly recommended that a student meet with an academic counselor BEFORE taking any coursework. Students should visit the ICS academic counselor as soon as they have been notified of formal disqualification. Admission into your previous major is not guaranteed. Other majors within ICS may be recommended for readmission based on previous academic performance and normative progress to degree.
A student readmitted after academic disqualification will be held to the conditions of a contract specifying a course plan, unit maximum per quarter, GPA expectations, and mandatory advising sessions. Failure to meet the contract conditions may lead to automatic disqualification.
Students will need to email ucounsel@uci.edu to begin the process of readmission. The UCI readmission application must be accompanied by:
1. A written statement no longer than 2 pages that details the following:
- reason(s) for leaving,
- reason(s) for returning (including new or renewed interest/focus on Bren School major),
- ways that previous or existing obstacles to academic progress have been addressed and will be addressed in the future.
2. An official transcript showing completion of a minimum of one full-time academic year of courses taken through UCI Division of Continuing Education-Concurrent Enrollment, a community college or another comparable institution. Please note that the full time course load for the quarters / semesters must be taken consecutively; breaks in academic study between a quarter or semester are not allowed.
- At least six of these courses must meet major requirements (includes math courses).
- Must earn Cs or higher in each course.
- Minimum of 2.5 cumulative GPA for this year of work.
3. If the student wishes to pursue and be readmitted to a different major outside of ICS, they should call that specific department to learn about their readmission policy/process.
Students will need to email ucounsel@uci.edu to begin the process of readmission. If a student withdraws while on academic probation, any academic contract conditions in place at the time of withdrawal remain in effect upon the student’s return. Please note that this is a conditional readmission and students will need to meet the contract requirements to continue their ICS program at UCI.
Students may be required to provide the following prior to readmission if they lose student status or withdraw without meeting with an academic counselor:
If you are required to take courses for a quarter or semester, or a full year, you may do so at a community college or at UCI.
COMMUNITY COLLEGE
Use Assist.org to identify courses that are transferable toward GE requirements or your major requirements.
UCI
To take courses at UCI, enroll via the Division of Continuing Education- Concurrent Enrollment. Concurrent Enrollment is an option for students who cannot find equivalent/transferable courses at their community college and for students who must take upper division courses.
Review the Division of Continuing Education website for enrollment instructions and deadlines.
THINGS TO NOTE:
Enrollment into Concurrent Enrollment courses is not guaranteed. Therefore, have back up choices in case you don’t get into your first-choice courses!
If you have questions, email us at ucounsel@uci.edu
Only CS and Informatics majors may petition to use CS 199 or IN4MATX 199 courses to complete upper div elective requirements.
» To receive credit for 199
Students who wish to take a 199 independent study course to apply it toward their degree requirements must adhere to the following:
* Please note that petitions are reviewed on a case by case basis and approval may not be granted.
* Only one 199 courses may be used toward degree requirements.
» To enroll in 199
It is illegal to distribute copyrighted materials — such as software, movies, music, pictures — without proper authorization.
If a complaint of copyright infringement is reported involving a computer assigned to a Bren School student, the student’s account will be locked out until Bren School support personnel have a chance to investigate the allegations.
If copyrighted materials are found, they will be removed immediately.
For the initial complaint (first violation), the Bren School Student Affairs Office (SAO) staff and the appropriate Associate Dean (as well as the academic advisor, for grad students) will be notified.
The student will be required to meet in person with appropriate SAO staff to review applicable campus policies, and to sign a statement verifying receipt and notice of such policies.
This signed statement will become part of the student’s file.
For any subsequent complaints, the appropriate Associate Dean, academic advisor (for graduate students) and SAO staff will be notified.
The student will then be referred to the campus Director of Student Judicial Affairs, for academic suspension (upon 2nd violation) or expulsion from the university(upon 3rd violation).
The above statement is based upon:
UNIVERSITY OF CALIFORNIA POLICIES APPLYING TO CAMPUS ACTIVITIES, ORGANIZATIONS AND STUDENTS, UCI CAMPUS IMPLEMENTATION
August 1996, APPENDIX K:
Computer Use Policy (Reference to Section 102.05), which includes “Violating the terms of applicable software licensing agreements or copyright laws.”
Please see the most current UCI Copyright Information.
ICS majors are required to own a personal laptop for coursework.
» If You’re Planning to Get a New Laptop
Students receiving financial aid in the fall can request an additional one-time budget increase of up to $2,000 for a new computer. The additional funding available is limited to student and/or parent loans, depending on eligibility and borrowing limits. This allowance covers hardware, software, monitor, printer, and extended warranty.
Students are encouraged to visit or contact the Office of Financial Aid and Scholarships, 102 Aldrich Hall, by email at finaid@uci.edu, or phone at (949) 824-8262, for details on the budget increase process and limitations.
» Computer Specifications
*If you have a laptop that was purchased within the last 3 years, the system should be adequate for lower division work. Your computer should be running an operating system which will receive security updates and should be minimum 2 GB of RAM and have sufficient hard drive space to install required programs.
Recommended, but not required:
If you need to connect from off-campus to UCI’s network, check out the UCI Libraries’ page and review the VPN information to get set up.
» Computer Use Policies
All ICS students should make themselves familiar with the Bren school’s policies governing computer use. Be sure to review the information provided above (“Ethical Use of Computing”), below (under “Account Allocation and Backups” and “Remote Access”), as well as on the pages maintained by ICS Computing Support. Also review the “Copyright Infringement” information above under “General Policies.”
GENERAL ACCOUNT INFORMATION
Most computing in the Bren School is done on either UNIX based Sun workstations or on Windows based PCs. These machines have various uses — research, departmental administration, undergraduate instruction, graduate instruction — but all are networked together and share a common file space.
In particular, no matter which departmental computer you use, either Windows or Sun, you will use the same account with the same home directory.
All Bren School majors receive both UNIX and Windows accounts. Non-major students receive accounts only if the Bren School course they are enrolled in requires an account on a particular platform.
Bren School majors and other students enrolled in certain Bren School courses have access to a variety of computers in several labs.
These machines allow you to: read and send e-mail, read announcements for your classes through newsgroups, and complete classwork programming assignments.
Unless you are involved in research, these computers in the instructional labs are the only machines you will be able to use.
If you do become involved in research with a faculty member she may decide to give you access to her machines.
You can check out the Lab Hour and Lab Equipment for more information.
If the Registrar does not list you, or you fail to enroll on time, you will be sent one of these notices. If you receive a notice in error, contact helpdesk@ics.uci.edu.
For general information about what support offers undergraduate students see Student Information.
Any data on the Bren School network filer TRON have the snapshot ability available for self restore. Snapshots retain data for 30 days.
To request something be restored from backups, please contact computing support.
Computer systems maintained by the both the UCI Office of Information Technology and Bren School computing support accept connections only from systems which have ther names correctly registered in Domain Name System (DNS). See OIT’s Limitation of Services to non-registered hosts for more details on this policy.
For security reasons, Bren School systems always reject connections from remote hosts which do not have matching forward and reverse DNS entries. If you are having trouble telnet’ing or ftp’ing to a Bren School system while away from UCI this may be the cause of the problem.
What happens if you violate any of the rules on ethical computer use? It depends on the seriousness of the offense, but could be one or more of the following.
Disciplinary procedures and sanctions will be consistent with those outlined in the UCI Implementation of “Interim Policies and Procedures Applying to Campus Activities, Organizations, and Students, Part A.”
You may have to meet with the chair of the Computing Resources Committee (CRC), the Dean of the Bren School, or the manager of the Bren School Support Group to discuss abuse of computing resources.
Your account may be locked. (Again, we recognize an obligation to respect your rights as well. No student account will be locked without discussion and approval of the Dean of the Bren School, or the chair of the CRC, except in the case of security violations. It would not be ethical for us to lock your account capriciously; for example, we agree not to lock it simply because you send a message to a bboard expressing disagreement with some Department policy or action.)
For minor infractions, some form of departmental services (e.g., cleaning a lab) may be requested in exchange for unlocking the account.
For offenses involving abusing computing resources, cheating on course related work, or preventing others from working on assignments, your grade may be lowered in the class or you may receive a failing grade.
For severe offenses, or repeating minor offenses, you may lose access to all Bren School computing facilities for a period of time. Access to computing can be denied for a limited time (e.g., one week, the remainder of the quarter, an entire quarter) or permanently.
You may be suspended or dismissed from the University.
In serious cases, your name and a description of the violation may be reported to the police. California Penal Code Section 502 makes certain computer abuses a crime, and penalties can range up to a $10,000 fine and up to three years in prison.