ICS Course Enrollment Policies

ICS strictly follows the campus policy for adding, dropping, and changing grade option or variable units for its courses.

However, instructors will sometimes set earlier add or drop deadlines, so it is important to read the syllabus for each class carefully at the start of the quarter. It is the student’s responsibility to be aware of deadlines and make the modifications to their schedule before those deadlines pass.

See the UCI Catalogue for general campus policies.

*The Deadline to submit a petition for an exception to policy (which includes Prerequisite Exceptions, Course Time Conflicts, and Excess Units) is Friday of Week 1. Requests received after this date will be denied.

Always check the course syllabus carefully for course specific add and drop information. If earlier add/drop deadlines are required by the instructor, enrollment will be controlled by the instructor with authorization codes. It is the student’s responsibility to be aware of deadlines and make the modifications to their schedule before those deadlines pass.
The deadline to add or drop courses and to change grade option or variable units is 5:00 pm on Friday of Week 2.
After Friday of Week 2 an Enrollment Exception request must be submitted through Student Access.
The deadline to submit a grade option change for non major courses through enrollment exceptions is 5:00 pm on Friday of Week 10.

Requests to add or drop are reviewed by the academic advising office of the school offering the course, as well as the school of the student’s major (if different). Requests to change the grade option or variable units require the approval of the academic advising office of the student’s major.

Enrollment exceptions for adds, drops or variable units in ICS are not guaranteed. Exception requests will only be approved for extenuating and documented circumstances outside of the student’s control. It is therefore important to continue attending class meetings and keep up with the assignments until your request is fully processed. Enrollment Exceptions for grade option change requests will only be approved for non major courses or courses not counting towards a major requirement.

Enrollment Exceptions will be denied if submitted for the following reasons:

You did not know the deadlines
You did not understand the Add/Drop process
You did not know the grade requirements for your degree
The course is not required to meet Major, Minor, School, or University requirements
You are doing poorly in the course because of difficulties with the course material
You are doing poorly in the course because of a heavy course/workload
You are doing poorly in the course because of failure to attend

If your drop request is approved, please let your professor know as a courtesy once you have formally dropped the course.

Review the Registrar’s Quarterly Academic Calendar for the 18 unit restriction dates.

Enrolling in 20 units
- Students can enroll in up to 20 units once the 18-unit restriction is lifted. ICS does not approve enrollment of more than 18 units prior to this date.
Enrolling in 20+ Units
- To request more than 20 units students must meet the following criteria.
  - Must have a 3.5 or higher cumulative GPA
  - Must have completed 1 full time quarter of 16 units or more with a quarterly GPA of 3.5 or higher.
- ICS does not approve more than 26 units in one quarter.
- 20+ unit clearance will not occur until the 18-unit restriction is lifted.
Summer Session 10+ Units
- Summer Session only allows 10 units maximum per session. ICS approves a maximum of 14 units per session if requested through a general undergraduate petition.
- Any unit requests above 14 will require exceptional approval through the general undergraduate petition.
To petition for excess units, submit the General Undergraduate Petition. Exceptions to policy are not guaranteed to be approved.

All ICS School Major requirements must be taken for a letter grade unless the required course is designated as “P/NP Only.”
The P/NP grading option may be used for courses that count toward the 180 unit requirement for the Bachelor’s degree, and toward the General Education Requirement.
– No more than two P/NP courses may be applied to any minor on campus.
– An average of 4 units may be taken P/NP per quarter.
– No more than 12 units TOTAL of courses taken as P/NP ONLY may be applied towards graduation requirements during your undergraduate career.
– “Pass” is equal to a grade of C- or better.
– “Not Pass” is equal to a grade of D+ or better.
– Detailed information can be found in the General Catalogue.

Taking a course without completing all prerequisites (or currently enrolled in the final prerequisite upon enrollment) is not approved within the School of ICS. All prerequisites must be taken in order to enroll in the course. If you believe you have an extenuating circumstance and want to be reviewed for an exception, you will need to obtain instructor approval and submit the Undergraduate Student Petition.

Priority enrollment in the class is given to students who meet prerequisites. If approved, Prerequisite Exception authorizations will not be entered until open enrollment dates begin as listed in the Quarterly Academic Calendar.

A course may be repeated only when grades of C-, D+, D, D-, F, or NP were received. Unit credit for courses repeated will be given only once.
The earned grades will be permanently recorded on your student transcript
The first 16 units of repeated coursework will replace the old grade when calculating GPA. However, after the initial 16 units of repeats, it will take the average of the old and new grade instead.

Time conflicts between courses may be approved on a case-by-case basis. Note that a lecture to lecture conflict will not be approved under any circumstances. If a course’s lab or discussion time conflicts with another course’s lecture, lab, or discussion, AND there are open spaces in both conflicting sections, follow these steps:

Enroll in one of the conflicting courses (if the conflict involves a lecture, be sure to enroll in the lecture).
Obtain written email approval from both instructors to allow the conflict.
Fill out the General Undergraduate Student Petition.
Allow ICS Undergraduate Student Affairs 3-4 business days to process the request. You will be notified by email when it has been reviewed.
If approved, use WebReg to enroll in the conflicting section.

Time Conflict authorizations will not be entered until Open Enrollment dates begin as listed in the Quarterly Academic Calendar.

Winter 2021 – Present

P/NP policy is based on the UCI Catalogue policy
Major requirements may not be taken for P/NP
We will review enrollment exception requests to change the grade option until Friday of Week 10 at 5 PM.
Please keep in mind that requests are not guaranteed for approval
Change of major (COM) and 2nd bacc courses must be taken for a letter grade
WR 39A, 39AP, and 37 are allowed as P/NP option

Fall 2020

Major requirements may not be taken P/NP
COM and 2nd bacc policies remain the same as Spring 2020 (please see below)
Enrollment exception requests up to week 10 will be considered (not a guarantee of approval)
Academic Probation: Same as below, except major requirements

Spring and Summer 2020

For Spring and Summer 2020, students have the option to change their grade option until end of the quarter even if it is a major course
ICS Major requirements: May be taken P/NP for Spring and Summer 2020 ONLY. GPAs will be calculated based on earned grades.
ICS Change of Major policy: One course may be taken for the P/NP option. GPAs will be calculated based on earned grades.
ICS AP/DQ policy: May take courses P/NP, however all courses must be earned for the Pass option in order to avoid disqualification.
Per the academic senate policy, any P/NP taken Spring and/or Summer 2020 will: not impact the 12 unit P/NP rule, not impact the 2 P/NP course policy for minors, Schools will use existing grades for gpa calculation, and not impact the number of P/NP that can be taken in a single quarter.